New Look: How to use FAi

Table of Contents

• What is it?
• Where is it located?
• FAi Document Prompts
• How to enable OpenAI for your site in the Admin Console
• How to enable Google Gemini for your site in the Admin Console

What is it?

FAi (FilesAnywhere AI)—a faster, smarter way to find and understand information within your files.

With the new Ask Questions feature, you can simply type a question and receive a clear, accurate answer pulled directly from your document—no more scrolling or manual searching. Each question is processed individually, making it ideal for quick, precise lookups.

Examples:

• “What is this document about?”
• “Does this file mention pricing?”
• “What are the key dates?”
• “Summarize this document in a few sentences.”
• “What are the differences between these two files?”

FAi also includes enhanced search capabilities and is powered by OpenAI and/or other available AI models to deliver highly relevant results. You can compare files, summarize content, and uncover key insights in seconds.

Search your account or specific folders	Ask questions about specific files

Where is it located?

Once enabled, FAi is located in two primary places within the UI

The first location is at the top of your screen

You'll see an "Ask FAi" button.  You can use this button to ask questions that will generate AI-assisted search results for data within your entire account

Example prompts for this area are:

• "List all PDF files."
• "Find all files uploaded in the last 7 days."
• "Show all images modified last week."

The second location is in line with supported files and folders

You'll see a chat bubble with a + symbol inside it in front of the favorites button

When using this button on a folder, you will be able to ask questions that will generate AI-assisted search results for data within that specific folder.

When using this button on a supported file, you'll be able to ask questions about the content of that file. Everything from providing a content summary, extracting important data, or comparing it with other files.

Example prompts for this area are:

• "Summarize this document."
• "What are the key takeaways?"
• "Extract important fields."
• "List important dates mentioned."

FAi Document Prompts

1. Concise summary
   • “Summarize the following document in 5–7 bullet points. Focus only on key ideas and conclusions.”
2. Structured outline extraction
   • “Convert this document into a clean hierarchical outline with headings, subheadings, and key points.”
3. Answer a specific question
   • “Based only on the text below, answer this question: [your question]. If the answer is not present, say ‘not found’.”
4. Key insights + implications
   • “Extract the main insights from this document and explain their practical implications in simple terms.”
5. Action items/tasks extraction
   • “List all actionable items, tasks, or next steps mentioned in this document. Group similar ones together.”
6. Explain like I’m new
   • “Explain the content of this document in simple terms for a beginner. Avoid jargon.”
7. Critical analysis
   • “Analyze this document critically. Identify assumptions, weaknesses, and any gaps in reasoning.”
8. Compare with a concept
   • “Compare the ideas in this document with [concept/framework]. Highlight similarities, differences, and tradeoffs.”
9. Rewrite for a different audience
   • “Rewrite this document for [audience: e.g., executives/students/customers] while preserving the original meaning.”
10. Generate Q&A pairs
    • “Create 10 high-quality question-and-answer pairs based on this document that test understanding of its content.”
11. Compare files
    • “Provide a short comparison between these files.”
    • Note: You need to press the + icon to the left of the chat box and add additional files before asking for the comparison
      

Still Have Questions?

If you need help or have additional questions, please contact us.